The Ultimate List & Guide to Digital Signatures for Rental Properties

Last Updated: September 2023

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Rental Property Digital Signature Software

Digital signatures are becoming increasingly popular among the rental real estate industry. Landlords and tenants can sign lease agreements and other rental documents online using this software, which offers convenience and time efficiency. Digital signatures can be as legally binding as traditional ink signatures, which is further fueling their popularity among landlords and tenants. With digital signature softwares, the signing process can also now be done remotely, eliminating the need for in-person meetings and paper contracts.

Top 10 List of Digital Signature Softwares for Rental Properties

From investors, to leasing agents, all participants in the rental real estate process use digital signature software as a core tool to get important signatures for rental property matters. Below we take a look at some of the most commonly used choices in digital signature softwares:

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Features of Digital Signature Software for Real Estate

In the dynamic realm of real estate, digital signature software has emerged as an indispensable tool, modernizing transactions and streamlining document processes. Key features of these tools are tailored specifically to cater to the unique requirements of real estate professionals, ensuring seamless, secure, and efficient operations.

Signature Creation and Authentication

This feature allows users to create their unique digital signature, much like a handwritten one, but with added layers of security. The authentication mechanism verifies the identity of the signer, ensuring that the digital signature is legitimate and binding.

Document Management and Storage

Beyond just capturing signatures, these platforms often come with robust document management systems. Users can organize, categorize, store, and retrieve real estate documents with ease, often coupled with cloud-based storage solutions for anytime, anywhere access.

Multi-party Signing Capabilities

Real estate transactions often involve multiple stakeholders, from buyers and sellers to agents and financiers. The multi-party signing feature enables documents to be routed sequentially or simultaneously to various parties, ensuring everyone involved can sign off on a document in a coordinated manner.

Audit Trails and History

Transparency and traceability are paramount in real estate transactions. The audit trails feature provides a detailed history of every action taken on a document—when it was signed, by whom, and from which IP address—offering an added layer of security and accountability.

Template Creations for Recurrent Documents

Real estate professionals often work with recurring document types, such as residential rental property lease agreements or purchase offers. The template creation feature allows for the design and storage of standardized documents, which can then be reused, ensuring consistency and saving time in future transactions.

Notifications and Reminders

To keep transactions moving smoothly, it’s essential to stay on top of document statuses. The notifications and reminders feature sends out alerts when a document is signed, if a signature is pending, or if any changes are made, ensuring timely actions and minimizing potential delays.

What is a Digital Signature?

Rental Property Digital Signature Software

Digital signatures (also called e-signatures) are a technology that allows for the electronic signing of documents, such as rental agreements and contracts. Digital signature software typically uses encryption technology to ensure the authenticity and integrity of the signed document, making it a secure and legally binding way to sign rental agreements. When used within the application of rental real estate, digital signatures allow landlords and tenants to sign documents securely and conveniently from their computer or mobile device, without the need for paper-based contracts.

Are Digital Signatures Legally Acceptable for Lease Agreements?

Yes, digital (electronic) signatures are legally binding for lease agreements in the United States. The Electronic Signatures in Global and National Commerce (ESIGN) Act, passed by Congress in 2000, provides that electronic signatures are just as legally binding as ink signatures. The act states that a signature cannot be denied legal effect solely because it is in electronic form. Additionally, the Uniform Electronic Transactions Act (UETA) has been adopted by most states and provides a framework for the use of electronic signatures in legal documents, including lease agreements. Be sure to check your specific state and applicable local laws beforehand.

What is the Best Digital Signature Software for Rental Properties?



Why We Like DocuSign Your property management software might have digital signature capabilities already built into it. But if you are looking for a stand alone electronic signature solution, DocuSign is the industry standard and our favorite for its security, ease of use, and document tracking.

Digital Signature Software and Property Management Software

Many popular property management software solutions have begun integrating digital signatures into their online property management platform. This integration now allows for even greater convenience for landlords and property managers. In these scenarios, rental agreements and other documents can be signed digitally without ever having to leave the property management platform. This further streamlines the management and leasing process and eliminates one additional subscription or third-party login for already busy property management professionals. Below are a few of the property management platforms that have natively integrated or are compatible to be integrated with a third-party digital signature software:

  • Appfolio
  • Buildium
  • Doorloop

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